Last Updated: October 2025

Essentive Virtual Solutions (“we,” “our,” or “us”) respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, store, and protect your data when you visit our website, interact with us, or use our services.

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1. Information We Collect

We may collect the following types of information:

• Personal details: Name, email address, phone number, and company name.

• Professional data: CVs, LinkedIn profiles, employment history, and references (for recruitment and career branding).

• Administrative information: Business documents, schedules, and correspondence shared for HR or admin support.

• Website and usage data: IP address, browser type, and interaction data collected through cookies (where applicable).

 

2. How We Use Your Information

We use your data to:

• Provide HR, recruitment, and administrative support services.

• Offer career branding, coaching, and related consulting.

• Manage communication, scheduling, and project tracking through Google Calendar and Zoho tools.

• Store and share work-related documents securely via Google Drive.

• Respond to inquiries, feedback, and service requests.

• Improve our website and client experience.

 

3. How We Store and Protect Your Data

• All client information is stored in password-protected platforms such as Zoho, Google Drive, and Google Calendar, which comply with international data security standards.

• We use encryption and access controls to protect data against unauthorized access, alteration, or disclosure.

• Only authorized team members have access to client information on a need-to-know basis.

 

4. Sharing of Information

We do not sell or rent your personal information.
We may share data only when:

• Required by law or regulatory authorities.

• Necessary to perform our contractual obligations (e.g., sharing shortlisted candidates with employers).

• You have explicitly consented to the sharing.

 

5. Data Retention

We retain your personal information only for as long as necessary to fulfill the purpose for which it was collected, unless a longer retention period is required by law.

 

6. Your Rights

You have the right to:

• Request access to your personal data.

• Request correction or deletion of your data.

• Withdraw consent at any time.

• Request that we stop processing your data.

You can make such requests via info@essentivevirtualsolutions.com.

 

7. Cookies

Our website may use cookies to improve user experience and track performance analytics. You can disable cookies through your browser settings if you prefer.

 

8. Updates to This Policy

We may update this policy periodically. Any changes will be posted on this page with the updated date.

 

9. Contact Us

If you have questions about this Privacy Policy or how we handle your data, please contact us at:
📧 info@essentivevirtualsolutions.com
📞 +254115370156